USDA Emergency Food & Pantry Programs Specialist

This position is responsible for managing all TEFAP (The Emergency Food Assistance Program) aspects of sub-grant agreements, reporting, and compliance required by the Kentucky Department of Agriculture and USDA. Also, managing general agency partner relationships.

Essential Functions:

  • Build and maintain positive relationships between FAKH and its partner agency network, especially those serving as sub-contractors of TEFAP programs.
  • Become a FAKH programs expert including TEFAP policies, procedures, regulatory guidance applicable to program implementation, product distribution and reporting.
  • Establish TEFAP distribution sites, as needed, alongside Director within each FAKH service county. Use MPIN data to determine underserved areas.
  • Conduct regular and ongoing training/communication with all organizations and personnel involved with partner agencies and/or distribution sites including TEFAP income guidelines and changing regulations.
  • Train, coordinate and ensure agency submission of required monthly data and reports to complete FAKH required reports.
  • Conduct monitoring to meet both TEFAP and FA requirements. (TEFAP and Pantries Bi-Annually). Ensures that products through all FAKH programs are distributed in a manner in keeping with health, safety, and contractual requirements of the programs. Maintain accurate records documenting compliance/non-compliance with contract terms.
  • Work alongside IT coordinator to onboard and train agency partners to use data collection software, gather data needed for FAKH or FANO use and/or TEFAP reporting.
  • Schedule Serving Up Fresh Distributions with Agency Partners.
  • Provide assistance to community members in-person, over the phone or online as needed when inquiring about food resources.
  • Perform other duties as assigned, assist Director of Agency Services and Programs and other team members as needed.


  • Associates Degree. Two years of experience in social, non-profit or government agency work a plus by not necessary.
  • Ability to effectively work with diverse groups and individuals, and grassroots community organizations.
  • Computer skills and data entry experience essential.
  • Ability to prioritize multiple projects, meet deadlines with attention to detail.
  • Have excellent communication, interpersonal and organizational skills.
  • Superior verbal and written communication skills; must be fair, firm and clear.
  • Must occasionally be able to lift 35 pounds.
  • Must have a valid Kentucky state driver’s license and good driving record.

Work Schedule: Monday-Friday, 8 a.m.-4:30 p.m. Hybrid work schedule is optional. Travel two days a week for up to eight hours with FAKH Company Vehicle. Days and hours are flexible to fit the needs of the FAKH mission.
FLSA Status: Hourly
Reports to: Director of Agency Services and Programs

Email applications and resumes to